Operation Support Job Vacancy at PAPDA - Addis Ababa

Job Opportunity: Operation Support

Job Title: Operation Support

Job Category: Business and Administration

Employment Type: Full-time (Contract)

Location: Addis Ababa, Ethiopia

Application Deadline: January 7th, 2026

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Job Description

The Operation Support is responsible for efficiently planning and organizing monthly activities, ensuring timely execution, and promoting a positive work environment. This role ensures the efficient operation of the organization by providing administrative, logistics, procurement, and HR support to facilitate smooth day-to-day functions and program delivery.

Key Responsibilities

1. Planning and Designing

• Develop yearly, quarterly, and monthly activity plans and upload them on time.
• Prepare monthly activity reports in the last week of every month.
• Assist in planning operational activities including procurement, logistics, and HR support.
• Develop schedules for office administration, travel, and events.

2. Administrative & Travel Support

• Coordinate meetings and distribute relevant materials.
• Provide general office support, including handling inquiries, correspondence, and office memos.
• Arrange domestic and international travel, including flight bookings, accommodation, and transport.
• Maintain travel records and itineraries for all official trips.

3. Logistics & Procurement Support

• Organize logistics for events, workshops, and field visits.
• Ensure timely delivery of supplies, equipment, and materials to project sites.
• Manage office assets and oversee office maintenance.
• Support procurement processes by preparing purchase requests and obtaining quotations.
• Maintain vendor and supplier records and ensure compliance with PAPDA policies and donor regulations.

4. Problem Solving & Technology

• Identify operational challenges and implement preventive/corrective measures.
• Actively participate in the training and integration of the ERP system into daily operations.

5. Capacity Building

• Engage in self-capacity-building initiatives.
• Pursue mandated certifications to support organizational transformation.

Job Requirements

• Education: Bachelor’s degree in Business Administration, Management, Logistics, or a related field.
• Experience: At least 3-5 years of experience in operational support roles, preferably in an NGO setting.
• Key Skills: Strong organizational and multitasking skills, basic understanding of HR/Logistics, excellent communication, conflict resolution, and teamwork abilities.
• Software: Proficiency in standard office software and tools.

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How to Apply

Interested and qualified applicants can apply through the official application link below:

Click Here to Apply

*Note: Provide donor/stakeholder-specific reports when needed.

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NB: For verified job vacancies in Ethiopia, visit dailymultiposts.blogspot.com.